Override Global Report Access
- Jason Reel (Deactivated)
The reports module is governed by permissions where access for users can be managed at the report level. The bulk of report access is handled via global default access, which is where users inherit permission to a report simply by being a reports user. However, each report allows the default to be overridden for a specific user.
This means that a report can have "Deny All" as the global permission but award access to a specified user(s). The benefit of this is it allows report users to access reports that do not contain sensitive data while restricting sensitive reports and awarding access selectively.
Report permissions can also be overridden for a specific user from the Users module.
Step-by-step guide
Individual report override for a specific user:
- Go to Settings → Data Managers → Report Manager
- Select the desired report
Under the Override User Permissions section, search for and select the user
In order to use the override for a user, they must be first set up in the Users module.
After being selected the user will be listed under the search box
After selecting "SAVE" the changes will be complete
Keep in mind that the override function will always be the opposite of what the global permission is set to:
- If the report is set to "Allow All" then the override would be to "Deny" specified users access.
- If the report is set to "Deny All" then the override would be to "Allow" specified users access.
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